Create a Salesforce Event Record Linked To Multiple Contacts

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In this guide, we will demonstrate how to relate multiple Contacts to a newly created Event record. This mobile form can be completed while the mobile device is offline and the new record will be created on Salesforce once the device regains internet connection. Both Salesforce and non-Salesforce users can complete Formyoula mobile forms, and the new records will be created on Salesforce.

First, please go to your Salesforce setup page and enable the “Allow Users to Relate Multiple Contacts to Tasks and Events” option in the Activity Settings.

1. Please go to Formyoula.com and click “Sign In”.

2. Please create a new form “New Form”.

3. Please click “Rename” to give your new form a name.

4. Forms can have multiple pages. We will leave one with the standard name “Details”.

5. Please drag & drop a Salesforce Lookup field on the form. We will use this to search for existing Account record that the Event will be linked to.

6. Next, please drag & drop all the necessary fields for the Event record creation. In this case, we will use a Subject, Start & End Date/Time fields.

7. Please drag & drop 3 Hidden fields on the form with the following labels and field values. This will be necessary for the Event Relation connection page mappings.

Is Parent - true
Is Invitee - false
Is What - false

8. Please drag & drop a Repeat Group and a Salesforce Lookup field inside it for the Contact Object.

9. Once done, please save and close the form.

10. Now please create a new Salesforce connection for the Event Object with the necessary field mappings.

11. Next, please create another Salesforce connection for the Event Relation Object. Here we will enable the “Use Repeat Group” option first which will allow us to relate multiple Contacts to the Event record.